DATA PROTECTION AND FREEDOM OF INFORMATION 

The information You submit through the Service will be held, used, and disclosed to others by the organisations responsible for administering and delivering the Challenge (the “Challenge Partners”), which act as joint controllers of Applicant Information for the purposes described in this Agreement.] When You submit Applicant Information to the Service, You are providing information to each of: The Mayor of London, London Marathon Foundation, Sport England, London Sport and London Marathon Events (the sponsor of the Program), Ashoka (the administrator of the Program as well as other programs), and Ashoka Changemakers (the host of the Service), which will process your information in accordance with their respective privacy notices and the joint purposes of administering, evaluating, publicising, and delivering the Challenge.  

• Challenge Partners process your data on the following lawful bases:
• Contract (for administering your application and grant management),
• Legitimate interests (for programme evaluation, publicity, and communications),
• Consent (for marketing or where special category data is processed),
• Legal obligation (where required by law).

Applicant Information will be made accessible only where necessary by Ashoka, The Mayor of London, London Marathon Foundation, Sport England, London Sport, London Marathon Events and Ashoka Changemakers (as platform provider. Challenge Partners have entered into a joint-controller arrangement allocating their respective responsibilities for compliance with UK GDPR. A summary of this arrangement is available upon request in accordance with Article 26 UK GDPR.

By agreeing to these Terms, you acknowledge  that your application and related information will  be shared with the Challenge Partners and their representatives, including contracted organisations supporting scoring and grant management, capacity building partners, programme evaluators and assessors, for the purposes of assessing your application, managing the grant process, providing capacity building support, and evaluating the programme.

Please take note that as part of your participation in the Challenge the following information will be certain information will be made publicly available to other Challenge Applicants and the general audience, including:

Your username (which may be your full name if You elected to use it to create your username);

• Profile photo;
• City and state;
• Initiative title;
• Cover image for your initiative;
• Description of the initiative;
• Sector, theme or focus of the initiative;
• Stage of the initiative;
• Presentation video (if included)

As You move forward in the Challenge and engage in the Challenge Platform, You may also generate information that will become visible to others on the platform, including:

• Participation in other communities at changemakers.com that You are a member of;
• Video, photographs and audio recordings of your participation in Challenge events.

Exclusively in the review phase, of your Entry, the Challenge Jury for all review phases and the peers joining community review activities shall have access to all the information described above.

You may also be required to provide further private details on your initiative or organization, as well as Bank account information, in case You are one of the Challenge winners. None of this information will be disclosed by the Challenge Partners, expect to the third-party service provider that is appointed to execute the disbursement and as otherwise required by law . You are responsible for the accuracy of all the information You provide and the Challenge Partners are not liable for any errors made by You in this regard.

For additional information about the collection, use and disclosure of Applicant Information, please see the policies, disclosures, and term of use of the organizations who receive, use and share Applicant Information:

• The Greater London Authority's Privacy Policy at GLA Privacy Policy (the Mayor of London is under GLA and follows this policy).
• Ashoka’s Changemakers’ Privacy Policy at https://www.changemakers.com/privacy-policy  
• Terms of Use at https://www.changemakers.com/terms-service.

Each of the Challenge Partners may share your information with their third-party service providers solely for purposes related to the Challenge to which You have applied, or as otherwise provided in the Challenge Partners’ posted privacy policy.  

All third-party service providers are contractually required to comply with UK GDPR standards and process data only on our instructions.

Ashoka may contact you  to send you communications related to the Challenge (including future year’s programs or related alumni events), Ashoka initiatives similar to the Program and other related content where permitted under applicable law, including on the basis of Ashoka’s legitimate interests or your marketing preferences where consent is required.. If you explicitly choose so, the Partners, or their third-party service providers acting on their behalf, may also contact You, after the Challenge, to notify You of future opportunities offered by the Partners. Each Challenge Partner implements appropriate technical and organisational measures to protect the Applicant Information within its own organization. Neither Partner is responsible for the acts or omissions of any other third party.

Applicant Information is retained by the Challenge Partners during the duration of the Program and may be retained for a period of up to 7 years or as required under applicable laws. Applicant Information will be retained only as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements, and to offer capacity building support or keep you updated about future “Go! London” opportunities.  

Where data is transferred outside the UK, we use approved safeguards such as the UK International Data Transfer Agreement or adequacy decisions, as required by UK GDPR.

If your application is selected as a finalist or winner, information from your application will be used to publicise the grants awarded through this programme, including via 360Giving. Information about your organisation, the initiative funded, the amount of the grant, and the intended beneficiaries may be published in press releases, print and online publications, and on the websites or publications of any Challenge Partner.

Some Challenge Partners (such as the Greater London Authority and Sport England) are subject to the Freedom of Information Act 2000 (“FOIA”). They may be required to disclose certain information in response to a valid FOIA request. Personal data will be assessed under the relevant FOIA exemptions, including sections 40 and 43, before disclosure.]

Applicant Information may be transferred outside the UK, including to the United States where Ashoka and Ashoka Changemakers are located. Such transfers will be carried out in compliance with Chapter V UK GDPR, including through the use of the UK International Data Transfer Agreement or other approved safeguards.]

Applicants can request access to, modification of, or deletion of any of their Applicant Information, in accordance with applicable data protection laws. Requests may be submitted to Ashoka using the contact details provided in Ashoka’s Privacy Policy. Ashoka will coordinate with the other Challenge Partners pursuant to the joint-controller arrangement described above by contacting Ashoka via email at [email protected] and [email protected] .

You also have the right to object to processing, request restriction of processing, and to data portability, as set out in UK GDPR. We will respond to all such requests within one month.

If you have any questions or concerns about data protection, you may contact the Data Protection Officer for Ashoka at [email protected]. Where applicable, DPO contact details for other Partners are available in their respective privacy policies.

In the unlikely event of a data breach affecting your personal data, we will notify you and the Information Commissioner’s Office (ICO) as required by law. 

PARTICIPATION REQUIREMENTS AND AGREEMENTS  

• Participants and their respective Entries must meet the following eligibility criteria:
• Age: Applicants must be over 18 by the time of the application deadline  
• Geography: Initiatives must be designed and delivered for the city of London.  
• Registration:The lead applicant/ organisation applying to this Challenge must be registered in the UK and have a London-based address.
• Lead applicant organisation type: The lead applicant organisation to this Challenge should be a non-profit organisation (including schools, universities, and local authorities). For-profit organisations can be part of the partnership (which we encourage) but must work on a cost–recovery only basis and cannot be the lead applicant.  
• Language: Entries must be submitted in English.
• Initiative stage: If the Applicant’s initiative has not been implemented at scale the Applicant must have a clear plan and a minimum-viable solution (prototype, pilot, or another proof of concept), evidence of access to a lease for the space you are leveraging, and evidence of a track record in London among the partnership/ consortium.  
• Employment relationship: Applicants cannot be Ashoka employees (or Ashoka employees’ children and grandchildren.
• Applicants selected as finalists will be required to engage in an 8-week capacity building programme with this Challenge.  
• Finalists and winners will be required to report on grant spending and impact (for more details read the “CHALLENGE GRANT” section below).

By submitting an Entry, the Applicant agrees to be bound by these Terms and by the decisions of the Challenge Partners, which are final and binding on all matters pertaining to the Challenge. Grants are awarded in the sole discretion of the Challenge Partners and without warranty of any kind from the Challenge Partners or any of their affiliated companies, express or implied, without limitation, except where this would be contrary to applicable law or regulation.  

To the extent permitted by law, each Applicant agrees to indemnify and hold harmless the Challenge Partners from any losses, claims, or damages arising directly from (i) the Applicant’s breach of these Terms, or (ii) any third-party claim that the Entry infringes that party’s rights. Nothing in these Terms excludes liability for death or personal injury caused by negligence or any other liability that cannot be excluded under applicable law.

The Challenge Partners may, acting reasonably, disqualify any Applicant whom they believe has  t has attempted to undermine the legitimate operation of the Challenge, including by cheating, deception or other unfair practices or annoys, abuses, threatens or harasses any other Applicants, Challenge Partners, or their employees, agents or associated parties.

CHALLENGE GRANT  

The value of each winner’s grant will then depend on its various merits and needs and will be determined at the sole discretion of the Challenge Judges. Each of the winners of the Challenge will receive an investment, which may be up to £110,000 as a grant as described below.

• If selected as a finalist, participants will be required  to be available from mid-March to the end of May to attend the capacity building programme. For those who identify a need for additional support, funding of up to £10,000 may be made available to help facilitate their participation (for more information on the eligible expenditures, please see the section below). After the capacity building programme, finalists will be invited to share their work with a panel of expert judges from the Challenge Partners teams and networks.
• Between three (3) and six (6) final winners will receive a grant of at least £50,000 and up to £100,000. The grant amount will vary depending on the initiative’s maturity, impact potential, and needs. In exceptional cases, the Challenge Judges and Partners may consider proposals for a higher level of funding where a compelling and well-evidenced rationale is provided. Grants will be disbursed within a 12-18 months' timeline.  

The finalists and winners agree upon receipt of the grant to use the funds exclusively to support the furtherance of the selected Entry and the purpose of the initiative as outlined in the Entry only. The finalists and winners agree to regular and appropriate monitoring and evaluations by the Challenge Partners, as well as to provide progress reports as may be required by the Challenge Partners.

The finalists and winners agree to commit to the Conditions of Association and Reporting Requirements of this Challenge, which may include:

• Signing a funding agreement with the Partners
• Complete quarterly progress updates, impact reporting (to be confirmed with each winner) and expenditure updates.
• Publicity and comms requirements, such as acknowledgment in annual report, accounts and publicity.

More details on reporting format will be shared with finalists and winners directly.  

Up to 10 finalists will be able to draw down up to £10,000 each, alongside capacity building workshops to enable applicants to refine their proposal. Applicants can use the grant to support project development, testing, prototypes, research and consultancy costs.  

The following section outlines the eligible expenditures that finalists may claim using the £10,000 grant:  

• Direct project costs: These include expenses directly connected to project development excluding salaries.
• External expertise and services: Costs for services like consultancy, which are not related to litigation.

 

Please note:

• The £10,000 can’t be used for salaries of partnership members, events or alcohol.
• All expenditure must be directly linked with project development and applicants will have to submit impact report and receipts to draw down the grant.
• Submit requested information within 2 months of the award final payment date, or upon request by Ashoka UK or any relevant local tax authority.
• Retain all spending records for a minimum of 10 years and make them available upon request.

 

Capital projects:

For proposals involving sites or venues:

• The lead applicant must hold the lease or contract for the venue
• Application with “agreements in principle” will be accepted; however, if the project is selected for a grant, a formal lease or contract must be in place before the grant agreement is signed. A period of six weeks will be given to the applicant from the point that a grant offer is made for the paperwork to be in place.

The Challenge Partners expressly reserve the right to make any changes to the Awards details described above in their sole and absolute discretion.

The receipt of the grants may be subject to different taxes, such as income tax, social security, and indirect taxes, depending on the winner’s country of tax residence and the country where the Challenge is implemented. It is the winner’s responsibility to comply with all applicable laws, including tax laws. In this respect, the grants offered as gross amount, and any applicable tax will be due and payable by the winner, except if the applicable law explicitly provides for the liability of the donor. 

INTELLECTUAL PROPERTY   

Applicants who submit an Entry that contains intellectual property retain full ownership of their work and any derivative works.

By submitting an Entry, You certify and warrant that the Entry is original to You or that You have obtained all rights, permissions, consents, and licences necessary to submit the Entry to the Program and to grant the rights set out in these Terms. You agree not to submit any Entry that infringes the intellectual property or other rights of any third party (including copyright, trademark, patent, design rights, or confidentiality obligations) or that otherwise violates applicable law.

Where your Entry contains copyrighted or proprietary material owned by a third party, You warrant that You have obtained all necessary written permissions to permit the Challenge Partners to use such material in accordance with these Terms. You will be responsible for any losses or claims suffered by the Challenge Partners arising directly from a breach of this warranty.

Nothing in these Terms is intended to confer or transfer any ownership right or interest in the intellectual property of any other party.

Nothing in this section affects your statutory rights under England and Wales law.

To the extent permitted by law, You waive any moral rights that may subsist in the Entry (including the right to be identified as author and the right to object to derogatory treatment) only as necessary to allow the Challenge Partners to use the Entry as described in these Terms. 

COMMUNICATIONS RIGHTS  

By submitting an Entry, You grant the Challenge Partners a non-exclusive, royalty-free, worldwide, irrevocable licence to use, reproduce, distribute, publish, adapt, translate, display, and communicate your Entry (including your name, likeness, and details of your initiative) for purposes connected with the administration, evaluation, promotion, or publicising of the Challenge.

This licence includes use of the Entry on websites, social media channels, publications, reports, events, communications with journalists, and other programme-related communications. The licence does not permit the Challenge Partners to commercially exploit your Entry without your prior written consent. 

JURISDICTION  

These Terms may be updated from time to time. Any material changes will apply only to future participation in the Program and will be published on the Challenge website at a Sports for Climate Action Challenge | Changemakers. These Terms and the administration of the Program are governed by the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction to resolve any disputes arising out of or in connection with the Program or these Terms.

Decisions of the Awards Jury regarding the assessment of Entries are final and not subject to appeal. Nothing in these Terms limits or excludes any rights or remedies that cannot be limited under applicable law, including the right to bring legal proceedings in relation to fraud, negligence, breach of contract, or statutory rights. 

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