Building common vision

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Building common vision

Kapuas HuluKapuas Hulu, Indonesia
Year Founded:
2012
Organization type: 
nonprofit/ngo/citizen sector
Project Stage:
Established
Budget: 
$10,000 - $50,000
Project Summary
Elevator Pitch

Concise Summary: Help us pitch this solution! Provide an explanation within 3-4 short sentences.

Participatory prospective analysis (PPA) involves government, community and other stakeholders to improve policy making process through participatory scenario planning, where stakeholders explore desired and undesired future of their area.

WHAT IF - Inspiration: Write one sentence that describes a way that your project dares to ask, "WHAT IF?"

What if all stakeholders can build a common vision and develop plan together to determine the best future of their area?
About Project

Problem: What problem is this project trying to address?

Almost half of about 3 million Ha of Kapuas Hulu Regency area is covered by forest. Although proclaimed as Conservation District, government allow palm oil plantation to keep expanding despite social resistance. This shows how policy may conflicting as there is no mechanism in place where stakeholders input can be incorporated in the planning process which makes them burden the negative consequences in the future.

Solution: What is the proposed solution? Please be specific!

We develop mechanism where vision of all stakeholders shared, using participatory prospective analysis (PPA). Series of expert meetings were held attended by key stakeholders from government to local community to identify key variables, analyze them and develop scenario. Using the scenarios will improve decision making by engaging stakeholders to develop action plan to achieve desired scenario. Participatory prospective analysis (PPA) is one the four outcomes under an EU funded project, CoLUPSIA led by CIRAD in partnership with local government. Colupsia broadly aims to reduce deforestation by improving policy process and mapping.
Impact: How does it Work

Example: Walk us through a specific example(s) of how this solution makes a difference; include its primary activities.

PPA tool is introduced through series of expert meeting workshops, involving key stakeholders from government, private sector, local community, customary leaders, parliament, and NGO. It resulted four scenarios on the future of development in Kapuas Hulu regency. Series of public consultation meetings at sub-district and district level were held and use visual booklet for easy comprehension. The workshops sought agreement on desired scenarios and involving all stakeholders to develop action plan. Action plan was discussed to be incorporated into the mid-term development plan. In parallel, public consultation meetings were used to extend the public awareness of the scenarios and action plan.

Impact: What is the impact of the work to date? Also describe the projected future impact for the coming years.

1) The use of PPA change the way of thinking of local government, who short sighted and lack coordination. They showed interest to use collaborative approach in identifying/ analyzing problem, and creating a common vision for their own project. Requests came from office of forestry and tourism to replicate the process. 2) Scenarios allowed decision makers to think about the possible futures in more systematic way. Investment can bring prosperity to the people on the other hand it has social and environmental consequences. Understanding its consequences can improve the quality of planning. Putting the result of PPA scenario into mid-term planning document can improve preparedness for the consequences of any investment decision. 3) in long term, revised land use map can be used to improve boundaries of land allocation including national park, production forest, investment area etc.
Sustainability

Financial Sustainability Plan: What is this solution’s plan to ensure financial sustainability?

Due to nature of the project funded by a donor, it has limited time frame therefore it is expected that local government can allocate budget and continue the process. Our effort integrating the scenario into mid-term development plan is one way to sustain the impact. Ensuring the improved planning resulted from this process, the government will likely to adapt it.

Marketplace: Who else is addressing the problem outlined here? How does the proposed project differ from these approaches?

Several NGOs also working in Kapuas Hulu district mainly to promote conservation as the district located at upstream area and labelled as 'Heart of borneo'. Only few of them working in the field of influencing governance and PPA approach is powerful tool in engaging stakeholders, encourage collaboration and providing a way for decision makers to incorporate the future into participatory development planning.
Team

Founding Story

The building consensus among them at the beginning was difficult as participants has different power and background. Local community spoke less when high rank officers spoke. But extensive group work and facilitation during the meetings improve participation especially the marginalized. Creating space for marginalized (local community) was a key to make them able to communicate their aspiration in equal atmosphere. Decision makers can do the same too. After attending 2nd meeting, Indra Kumara, a forestry head division was interested to use this method to engage stakeholders in forest management unit (FMU). Similar request came later by Alex Rombonang, head of Tourism office.
About You
Organization:
CIRAD & CIFOR EC funded Collaborative Land Use Planning and Sustainable Institutional Arrangement (CoLUPSIA)
About You
First Name

Bayuni

Last Name

Shantiko

About Your Organization
Organization Name

CIRAD & CIFOR EC funded Collaborative Land Use Planning and Sustainable Institutional Arrangement (CoLUPSIA)

Organization Country

, KB, Kapuas Hulu

Country where this project is creating social impact

, KB, Kapuas Hulu

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Impact
Full Impact Potential: What are the main spread strategies moving forward? (Please consider geographic spread, policy reform, and independent replication/adoption of the idea or other mechanisms.)

The scenario is being discussed at government officials by up taking it into mid-term development plan. Some government offices show interest to use and replicate the process and use of PPA method. National workshop attended by district, provincial, and national level policy makers was held and agreed to recommend the use of PPA tool and process in accordance to planning mechanism at national level called Musrenbang.
At community level, similar approach at village or sub district level can be extended to develop a plan based on their own scenarios.

Barriers: What barriers might hinder the success of your project and how do you plan to overcome them?

The success of the process rely highly to commitment of top leaders. Allowing their participation since the beginning of the process will increase acceptance of the result.

Sustainability
Partnerships: Tell us about your partnerships.

Colupsia is an EU funded project led by CIRAD (lead), CIFOR (main partner), Telapak (media relation), Huma (legal aspect), and Riak Bumi (local NGO based in Pontianak). We also work with local government. We do capacity building e.g. training, maintain communication and information sharing. The key beneficiary in local government, particularly Bappeda (Badan Perencana Pembangunan Daerah – Local Development Planning Agency).

Closing the Loop
How does your project primarily ensure that feedback delivers results?

Facilitate a conversation that combines wisdom of the crowds with the perspective of experts.

Please elaborate on your answer to the above question.

In situation where local government has difficulties working with others especially outside the government institutions, the approach of giving feedback need to be adjusted. Government of Kapuas Hulu shared similar characteristics, therefore using combination of aspiration of the people and expert perspective mostly works.

Languages: In what languages are you able to read and write fluently?

English.

2nd Round Questions
Thinking about your feedback loop; what information are you trying to get from whom, to whom, and to bring about what change?

The whole feedback loop process aimed to integrate action plan and recommendation into the district plan and programs. It needed not only good idea but also government support as well as political support. This was the challenging part and our experience so far it was not easy. To get people’ commitment was taking longer than our expectation.
The feedback was collected when scenario building process was completed after three series of workshop attended by experts group associated as PPA group. They are expert on topic relevant to development issues. On occupation basis there are range of professions namely government officers, local trader, farmers, customary leaders, fishermen, representative of youth, development practitioners.
First consultation meeting was conducted with district secretary to obtain government and political support. District secretary suggested the scenario to be integrated into mid-term development plan in order to align with district program and priorities.
Public consultation was held in two stages: first at kecamatan (sub-district level) to agree on key variables and scenarios developed by PPA group and gather input from stakeholders if they think other variables that had not yet identified during the process and to feed input for consultation at district level. Due to the large area of the district with various transportation access, we decided to do it once but invited stakeholders from other kecamatans. At second stage, consultation at district level sought which scenario was preferred to happen and which ones were not. Agreeing on selected scenarios as common vision was an important stage to develop action plan and recommendations.
At Kecamatan level, it was attended by village representatives (village leader, customary leaders, women and youth), whereas stakeholders at district level were representative among others from district agencies, sub-district head, private sectors, local community and civil society. At district level, it was attended by majority of key government officers, representative of sub-district head and representative of local communities.
A progress workshop was done to gather stakeholders’ input for finalizing action plan and was attended by government officers and sub-district representatives. This workshop also prepared recommendation to bring to national workshop. A national workshop was conducted to discuss land use map produced by CoLUPSIA and to extend the use of PPA in the district and institutionalize it. The national workshop was attended by provincial and national stakeholders such as Ministry of Forestry, Indonesian institute of science, national planning board, donor, provincial agencies etc. Representative of district stakeholders (government, parliament, representative of PPA group) in two sites CoLUPSIA work were also attended.

What is the purpose of your feedback loop?

Determine strategic direction

If other, please specify
What mediums or mechanisms do you use to collect feedback? (check all that apply)

Physical gathering.

If other, please specify
Could you briefly describe the way you collect the feedback?

We use one on one meeting with key decision maker and workshop with stakeholders to collect feedback. One on one meeting was done with district secretary and series of public consultation followed by progress workshop and national workshop.

What mechanisms are in place to protect people from retribution?

None

If other, please specify
What are the immediate benefits or incentives for people to provide feedback?

Confirmation of use of feedback

If other, please specify
How do you ensure new and marginalized voices are heard?

Specific targeted outreach efforts

If other, please specify
What are the incentives for the intended recipient to act on the feedback?

They understand that feedback is necessary

If other, please specify
How does the feedback mechanism close the loop with those who provided feedback in the first place?

Meetings discussing results with providers

If other, please specify
How is feedback published/transparent?

Written report

If other, please specify
Give two concrete examples of how feedback loops have brought a program or policy more in line with citizens’ desires.

A recognized enhancement of capacities of the local government for using the tool such as Participatory Prospective Analysis (PPA). The two government agencies in Kapuas Hulu i.e., Forestry agency and Tourism agency are now planning to integrate the PPA approach into their planning process. Specifically, forestry agency intends to use it for KPH (KesatuanPengelolaanHutan – Forest management unit) planning process of which KPH is a leading initiative promoted by the Ministry of Forestry.

If there was one thing you could change to increase the impact of your feedback loop, what would it be?

If the district head firmly support the integration of action plan to district government program and monitor along its implementation. The aim is to institutionalize mechanism where future scenario is included in the plan and actions to implement it. Without strong political will, any recommendation from selected scenario is deemed to be wasteful.

What are your biggest challenges or barriers in “closing the feedback loop”?

Lack of incentives to use the feedback collected

If other, please specify
Are you aware of The Feedback Store?

No, but I would like to be on it

What are the main uses you can envision for the Feedback Store?

it provides tools that is simple yet powerful to collect feedback, analyze and presenting the results.

What is the one thing you would most like to see changed to improve the competition process?

can not comment so far as it is still half through. so far the competition process is good

What are you doing to make sure that feedback providers know that they are empowered by the information they can give and that they know exactly what the information they are providing?

to update the progress of the process along the way to feedback providers.

randomness