Thinking about your feedback loop; what information are you trying to get from whom, to whom, and to bring about what change?
The whole feedback loop process aimed to integrate action plan and recommendation into the district plan and programs. It needed not only good idea but also government support as well as political support. This was the challenging part and our experience so far it was not easy. To get people’ commitment was taking longer than our expectation.
The feedback was collected when scenario building process was completed after three series of workshop attended by experts group associated as PPA group. They are expert on topic relevant to development issues. On occupation basis there are range of professions namely government officers, local trader, farmers, customary leaders, fishermen, representative of youth, development practitioners.
First consultation meeting was conducted with district secretary to obtain government and political support. District secretary suggested the scenario to be integrated into mid-term development plan in order to align with district program and priorities.
Public consultation was held in two stages: first at kecamatan (sub-district level) to agree on key variables and scenarios developed by PPA group and gather input from stakeholders if they think other variables that had not yet identified during the process and to feed input for consultation at district level. Due to the large area of the district with various transportation access, we decided to do it once but invited stakeholders from other kecamatans. At second stage, consultation at district level sought which scenario was preferred to happen and which ones were not. Agreeing on selected scenarios as common vision was an important stage to develop action plan and recommendations.
At Kecamatan level, it was attended by village representatives (village leader, customary leaders, women and youth), whereas stakeholders at district level were representative among others from district agencies, sub-district head, private sectors, local community and civil society. At district level, it was attended by majority of key government officers, representative of sub-district head and representative of local communities.
A progress workshop was done to gather stakeholders’ input for finalizing action plan and was attended by government officers and sub-district representatives. This workshop also prepared recommendation to bring to national workshop. A national workshop was conducted to discuss land use map produced by CoLUPSIA and to extend the use of PPA in the district and institutionalize it. The national workshop was attended by provincial and national stakeholders such as Ministry of Forestry, Indonesian institute of science, national planning board, donor, provincial agencies etc. Representative of district stakeholders (government, parliament, representative of PPA group) in two sites CoLUPSIA work were also attended.
Could you briefly describe the way you collect the feedback?
We use one on one meeting with key decision maker and workshop with stakeholders to collect feedback. One on one meeting was done with district secretary and series of public consultation followed by progress workshop and national workshop.
Give two concrete examples of how feedback loops have brought a program or policy more in line with citizens’ desires.
A recognized enhancement of capacities of the local government for using the tool such as Participatory Prospective Analysis (PPA). The two government agencies in Kapuas Hulu i.e., Forestry agency and Tourism agency are now planning to integrate the PPA approach into their planning process. Specifically, forestry agency intends to use it for KPH (KesatuanPengelolaanHutan – Forest management unit) planning process of which KPH is a leading initiative promoted by the Ministry of Forestry.
If there was one thing you could change to increase the impact of your feedback loop, what would it be?
If the district head firmly support the integration of action plan to district government program and monitor along its implementation. The aim is to institutionalize mechanism where future scenario is included in the plan and actions to implement it. Without strong political will, any recommendation from selected scenario is deemed to be wasteful.
it provides tools that is simple yet powerful to collect feedback, analyze and presenting the results.
What is the one thing you would most like to see changed to improve the competition process?
can not comment so far as it is still half through. so far the competition process is good
What are you doing to make sure that feedback providers know that they are empowered by the information they can give and that they know exactly what the information they are providing?
to update the progress of the process along the way to feedback providers.